Operations Coordinator

• Help young Australians to improve their long-term educational outcomes
• Permanent Full Time position
• Based in Sydney National Office, NSW

VIEW (Voice, Interests and Education of Women) Clubs of Australia (VIEW) is a unique national women’s organisation and support network bringing together women to enjoy social activities, develop skills, make connections and participate in networking events, while also fundraising, supporting and advocating for the education of young Australians experiencing disadvantage. VIEW was founded by The Smith Family in 1960. VIEW members exclusively support the children’s education charity, The Smith Family.

About the role

We are seeking an Operations Coordinator, VIEW to manage the day to day and strategic operation of VIEW (14000 members/280 Clubs) located in all States of Australia. Reporting to the National Manager, VIEW and working alongside dedicated, energised, and passionate team members, you will provide administrative and general management aligned with VIEW nationally developed policies and procedures and those of The Smith Family. This role has four key areas:

• Operations - Participate in VIEW strategy review, development and implementation including the development and delivery of training materials for a wide audience (eg guides, manuals) using effective training tools and techniques
• Finance - Together with National Manager, develop the VIEW budget (including Convention budget and reforecasting), analyse financial records (P&L) and manage VIEW annual audit of all financial records for Clubs and Councillors
• Event Management and Marketing - Oversee the planning, development, marketing, promotion, budgeting, logistics and execution of VIEW National Convention (biennial event) and provide financial analysis including event attendee reports to venues and key stakeholders
• Project Management - Support the planning, managing and monitoring of VIEW key projects and events including preparation of project documentation and coordination of activities and develop timelines to drive tasks to successful completion

About you
 

As well as passion for community, you will bring the following: 

• Bachelor Degree or equivalent experience
• Experience in office administration and managing projects, particularly in the area of business improvement
• Exceptional interpersonal skills including proven written and verbal communication skills
• Strong organisation skills and high level customer service
• Intermediate/advanced MS Office skills (Word/PowerPoint/Excel)
• Experience with managing operational budget and confidence with numerical aptitude
• Experience in creating correspondence, writing and updating website copy
• Ability to manage documentation, and work with accuracy in creating and implementing administration documents

Our benefits

Employees are at the centre of The Smith Family’s values and operations. By joining our team, you can expect to: 

• Find balance; with flexible work options and opportunities to purchase additional annual leave 
• Maximise your take home pay; with salary packaging, as well as opportunities to save with discounts at retailers across the country
• Fulfill your potential, with excellent career opportunities, a suite of development programs and a dedicated learning and development platform 
• Feel you belong; with inclusive leave options, including paid parental, cultural and gender affirmation leave
• Thrive; with support for you and your family’s mental and physical health with a complete care and safety platform with unlimited Employee Assistance

 
About us

The Smith Family is a national children’s education charity with a vision of a world where every child has the opportunity to change their future, no matter their circumstances. We believe that education is one of the most powerful change agents, and we work with young Australians to overcome educational inequality caused by poverty – so they can thrive now and into their futures. If you are passionate about what you do, committed to make a difference and this sounds like your next role, please click apply, we’d love to hear from you. You may view the position description here.

Closing date: 18 January 2025
 
Due to the nature of this role, the successful candidate must be prepared to undertake a National Police Check and a Working with Children’s Check. We are an equal opportunity employer and are committed to principles of cultural diversity. Applications from people of Aboriginal and Torres Strait Islander descent are encouraged.